Sole possession records are records that are:

Sole possession records are indeed considered to be those that are used only as a personal memory aid. These types of records are typically created and held by an individual for their own reference and are not shared with others. They are not part of the educational records maintained by a school, meaning they are not accessible to anyone else, including educational staff.

As a result, they do not fall under the typical regulatory guidelines set forth by laws such as FERPA, which governs the privacy of student education records. Since these records are solely for the personal use of the individual, they are not necessary for educational purposes or for supporting the educational environment, which distinguishes them from other types of records that might need to be shared or secured within a central database.